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We’ve spent quite a bit of time thinking about the implications of mobile workplace solutions on people, businesses, and the commercial real estate industry. We have met with many stakeholders- including enterprise companies, employees, freelancers and telecommuters, and commercial real estate firms- all offering their insights and experiences that related to trends in workplace mobility which helped us solidify our vision for the future of work. With ShareDesk Optix we aim to deliver an integrated approach to delivering workplace solutions to enterprise companies. In the previous blog we briefly talked about these high-level trends (excerpt below). In this post we’d like to define some of these stakeholders along with high-level implications- we’ll explore them in more detail in future posts.

“Over the last decade, technological advancements have minimized the need for employees to be as physically present in a traditional, fixed, office setting. At the heart of this change is the ubiquity of high-speed Internet access, mobile technologies and cloud-based collaboration tools. This is changing the nature of employee relationships and requires better technologies to create effective collaborations.”

Let’s take a look at how companies are managing their commercial offices today.  Keep in mind that the typical workplace utilization rate of a corporate desk or workspace is less than 50%, and to this day many employees sit in an office surrounded by empty cubicles, and experience the limitations of a fixed workplace. We should ask a simple question; isn’t real estate supposed to be an asset, an enabler of the business? Why has commercial office space, typically the 2nd highest operational expense on most companies’ balance sheets, become such a liability? Adding to the dilemma of underutilized space is the growing contingent of mobile workers, more companies leveraging project-based talent, and the globalization of business. This means that employees spend less time in fixed office cubicles, and more time with clients, and business partners in the field. They are connecting and collaborating with their colleagues where it is most suitable.

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Enterprise employees and mobile professionals have been tapping the benefits of mobile work most notably over the past decade- and today, almost 80% of US employees indicate a preference more flexible workplace options. Corporate executives have been measuring the implications of this shift and gained better understanding of the benefits of workplace mobility. What they’re seeing is that adopting a mobile workplace strategy benefits employees first, providing them with more control and flexibility and allowing them to be more productive with their time. They are seeing how employee satisfaction correlates with increased output and cost savings for the business.

Regardless of where an employee is located, the work they produce is what is most important not the office they work in; they are knowledge-based workers, not location-specific workers. So how are executives and managers thinking about facilitating environments that will enable their professionals to produce their best work? By providing the tools and resources required to allow the employees work where they need to, and where they are most productive. The best workplace is then one that revolves around the employee, and one that allows the employee to be agile and connected.

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Approximately 62% of companies have already adopted workplace mobility solutions with the bulk of the investment to come in the next twelve to twenty four months. This provides more flexibility for employees, around their schedules- whether it is scheduling a meeting with colleagues in their own company’s office facility or booking a conference room for a client meeting at a meeting facility, business center, or a coworking space nearby. Having the ability to connect and collaborate with colleagues flexibly and work-life balance. 

Corporate executives have seen that allowing employees the flexibility to work where they want does just that and allows businesses to realize significant savings as well. Companies like IBM, Best Buy, British Telecom, and Dow Chemical have seen teleworking and flexible workplace solutions leading to their employees being 35-40% more productive. Telus, a national Canadian telecommunications company is providing flexible workplace options to 30% of its 40,000 plus employees. IBM realized real estate costs of $50 million through implementing a mobile workplace strategy for over 100,000 employees.

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With ShareDesk Optix, enterprise companies will now have an integrated approach to tapping into the benefits of flexible work solutions. They are able to design and implement flexible work solutions and access over 1,500 locations around the world, and also access the tools to manage a mobile workplace strategy. Meaning more flexibility and productivity, and  more efficient utilization of companies’ commercial offices.

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We’re excited to announce a new milestone. With a network of over 1,500 locations in 65 countries; ShareDesk is now the leading global platform for flexible workplaces. We want to thank you for your continued support!

Over the past year, we’ve focused on building a trusted platform for people to discover and share workplaces around the world. Looking ahead, we will continue building key tools to facilitate the productivity of both people and workplaces.

A new model of work has emerged, and we’re excited to be a part of it. Over the last decade, technological advancements have minimized the need for employees to be as physically present in a traditional, fixed, office setting. At the heart of this change is the ubiquity of high-speed Internet access, mobile technologies and cloud-based collaboration tools. This is changing the nature of employee relationships and requires better technologies to create effective collaborations.

At the heart of this shift is the nature of the workplace itself, from four office walls and cubicles, to the emergence of new flexible workplace models that allows employees to work from anywhere, anytime. The future of work and workplaces will be designed around the individual to allow more flexibility and productivity.

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We’re excited about the opportunity to help large organizations better access mobile workplace solutions. These solutions will help enterprise companies and millions of professionals gain more flexibility in how they access work and meeting spaces around the world. This brings us a step closer towards our vision of building a more flexible future for mobile workers!

ShareDesk launches out of Beta

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Hello world!

We have an exciting update for all of you sharing workplaces on ShareDesk! This update allows you to complete and edit your workplace listing in an easier, quicker and fun format.

We decided to move in this direction for two main reasons. First, in-page editing requires less clicking back-and-forth and effort which makes the experience of adding a new space more fluid

Second, it provides a better perspective of what the end result will look like and reduce the likeliness of missing information. As you work through updating your profile and workplace information, you will see appear as you go. This enables you to easily fix any obvious inconsistencies. Continue Reading…

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Hello ShareDesk!

A quick announcement on a new notifications feature that we added to ShareDesk this week.

Improved Notifications & Alerts

As you may have noticed, the upper right corner of the screen has been redesigned to make room for our new notification system. This is created to alert you of all events and activities that happen on your ShareDesk account- such as messages, booking requests, product announcements and similar events. The system is configured to send you (if you have signed up to receive them) along with a notification that will appear in this area mentioned above.

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For hosts, new booking requests will automatically create an alert, marked by a highlighted small bell icon at the upper right corner of your account page. Similarly  when a booking requests is accepted or rejected, a notification will be created for the users as well. Please note that system notifications we send you regarding your account will appear in the same area. Finally, we have improved messaging system to create alerts in notification area, marked with a balloon icon. We are making some exciting improvements to the messaging and interactions functionalities to be more fluid and encourage community discussions.

Please note that each  alert is followed with an email notification which is sent to your user e-mail account. You can easily adjust your email settings to suit your preference. (e-mail settings can be changed in the Profile Page, under the “email settings” tab).

Coming Soon!

1. In-Page Editing

The old days of the back-end dashboards will soon come to an end, at least for ShareDesk! We’re making bold updates to ShareDesk’s “Manage Space” page to be more integrated and easier to complete.

With our updated dashboard you’ll be able to create and edit shared workspaces in a click-to-edit format. This means that you’ll be given a clean template of your space page that you can simply edit by clicking on the various sections, which prompt a pop-up module to input your information. This makes it easier and more efficient for you to work through creating a profile for your shared workplace and personal profile. You will then be able to see your progress and final result without having to browse back-and-forth or opening new windows.

(The screenshots below showcase an example of how you would edit workstations.)

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2. Community Reviews

Soon we will unveil our Community Reviews feature to help you better learn about your fellow coworkers and shared workplaces. Community Reviews will help facilitate a way to provide feedback and ensure accountability. Each time you rent a space or join a new community, you are able to share your experience. These experiences collectively help create a more informed community, and improve the experience for ShareDesk members.

These are just a few features that we have put into the pipeline based on our discussions and your feedback. Please continue to share your thoughts with us on these and future updates and let us know how we can make ShareDesk better.

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As we promised, we brought you the hourly booking feature. An essential tool to allow our users to book meeting rooms, conference rooms and desks by the hour.

hourly Continue Reading…

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Feb 2013 New Features!

Enrico Cassinelli —  February 6, 2013

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This is our third 2013 post, and it’s filled with some very important updates: from a brand new payment system, passing by an improved Search, and going to the “Custom Request” shiny new feature, here’s a detailed outlook of what we’ve been doing during the holidays. Continue Reading…

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Coming Soon…

Enrico Cassinelli —  February 2, 2013

 

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Hold tight! New features heading your way!  

We’ve been working hard behind the scenes to make office sharing a truly simple & enjoyable experience for you. This latest update brings us a step closer to that goal. Our team is now putting the final touches on this. A few things to expect from the updated ShareDesk:

#1 – New Look & Feel

We’ve thought about a design renovation- it’s not too radical, but our goal is to make the experience more fluid, with emphasis on usability.

#2 – Improved Search

We’ve re-engineered our Search functionality- changing not only the look and feel, but also the stuff under the hood. The goal is to create a better search experience, more relevant search results, and filtering options.

#3 – New Reservations System & More Payment Options

ShareDesk’s NEW reservation system will make it even easier and more accessible for you to book a workspace or meeting room using our platform. We’ve added PayPal because, well, you asked!

#4 – New Feature: “Custom Requests”

Custom Requests is built for teams and startups. This feature allows you to submit your tailored workplace requirement to ShareDesk. We will do our best to help you find EXACTLY what you’re looking for- based on the criteria that you submitted to us. Perfect for high growth companies, and teams looking for flexible workspace solutions.

When ?

Very soon…the countdown is on! :)

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When you surf a website or use an online application, you should take a moment to think about your interaction with the application and imagine how it is brought to life. Most platforms we use today are the result of careful crafting and meticulous design and development processes. A simple elegant UX design is one of the most important criteria we look at; it defines how we interact with our users.

We think it may be interesting to give you a quick look behind the scene on ShareDesk’s user experience.

dario “Everyday dynamics are the main inspiration for user experience design. ShareDesk lets you virtually enter workspaces and interact with people that you can approach and meet in person. It’s more than an interface, it’s visual storytelling, a landscape, an architecture of information built by the users.”

- Dario Aschero, ShareDesk’s Design Lead

Continue Reading…

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We Promised you community features, your delivery has arrived! 

Contrary to popular believe, the lower the price of a workspace does not always increase its likeliness of success. The positive attitude towards pricing is something transient, not permanent, especially when the economy is stable, people are less concerned with costs, and more focused on opportunities.The real, permanent added value of a coworking space are people and content.

That is why we have taken some early steps towards building a more community-oriented platform. We’ve engaged in lengthy conversations with our users and vendors, then taken a closer look at our development pipeline to make room for some features that could bring value to both sides. We are building a user-centric marketplace, and we thought the best way to start is to introduce our community product; ShareDesk Connect! Continue Reading…

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TaskRabbit, AirBnB and RelayRides explain how people generate real income by offering their time and assets for use in their community.

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